Privacy and Cookies Policy
1. Purpose of this Notice
This Notice tells you how the University of Leeds (University) will collect and use your personal data when you access this website and/ or register to access the Q-Bex Questionnaire (the “Questionnaire”). The University is a ‘controller’ of this personal data for the purposes of the data protection legislation.
Note that additional information will be provided where you are requested to register with the Site to access the Questionnaire.
It is important that you read this Notice together with any other privacy notice we provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Notice supplements the other notices and is not intended to override them.
2. Changes to this Notice
We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.
We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.
3. Anything you are not clear about
If there is anything you are unclear about, please contact our Data Protection Officer, who will be happy to answer any queries you may have concerning this Notice or the way in which we process your personal data.
The Data Protection Officer’s contact details are provided at the end of this Notice in section 10.
4. Purpose of processing
4.1 Explicit collection of personal information
The personal data collected from professional Users will be used to inform them of any update or technical issue with the questionnaire and to alert them of opportunities to inform its future improvements.
The personal data collected from Respondents will only be accessible to the User who created the version of the questionnaire they have responded to. These data will not be accessible to the Q-BEx team or to anyone at the University of Leeds.
Data provided by Respondents is automatically anonymised, but there is a de-anonymisation key in a text document accessible by User only (to link data to individual children if necessary). Users are expected to store the data locally in accordance with their professional codes of conduct and according to the data protection regulations in their country. None of the personal information about children’s relatives is stored by the questionnaire. That information is used only for the purpose of question customisation while the questionnaire is being used by the Respondent.
4.2 Automated collection of personal information
When you access our web pages certain information your browser provides, including your IP address at the time, browser type, and potentially the address of the page you last visited, will be automatically recorded by the University. This data may be used to aid detection in the event of a security breach. The legal basis for this processing is a necessity to pursue our legitimate interests to keep our website secure. The University retains this data in a form from which you may be identifiable for as long as we maintain the Q-BEx questionnaire (unless you ask us to delete these data).
5. Third-party access
The personal data that you have provided will not routinely be sent to third parties (unless notified – see section 7).
6. Data retention
User data will be retained on a secure server in the UK indefinitely (unless Users request their deletion).
Respondent data will be stored on a secure server in the UK for a period of one year. After that it will be destroyed.
7. Cookie Policy
This Cookie Policy explains what cookies are and how we use them. You should read this policy to understand what cookies are, how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used and how to control the cookie preferences. For further information on how we use, store and keep your personal data secure, please read the rest of the Privacy Policy on this page.
You can at any time change or withdraw your consent from the Cookie Declaration on our website. Learn more about who we are, how you can contact us and how we process personal data in our Privacy Policy. Your consent applies to the following domains: www.q-bex.org
7.1. What are cookies ?
7.2. How do we use cookies ?
As most of the online services, our website uses cookies first-party and third-party cookies for a number of purposes. The first-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.
The third-party cookies used on our websites are used mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.
7.3. What types of cookies do we use ?
The below list details the cookies used in our website.
| Cookie | Description |
|---|---|
| Necessary | |
| PHPSESSID | PHP session identifier cookie is used to store the answers submitted to one or more Q-BEx questionnaires until the questionnaire is complete and the answers can be submitted to the server. The data collected is discarded after the questionnaire has been completed. |
| cookielawinfo-checkbox-advertisement | Set by the GDPR Cookie Consent plugin, this cookie records the user consent for the cookies in the "Advertisement" category. |
| CookieLawInfoConsent | CookieYes sets this cookie to record the default button state of the corresponding category and the status of CCPA. It works only in coordination with the primary cookie. |
| cookielawinfo-checkbox-others | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other. |
| cookielawinfo-checkbox-performance | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance". |
| cookielawinfo-checkbox-analytics | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics". |
| cookielawinfo-checkbox-functional | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". |
| cookielawinfo-checkbox-necessary | This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary". |
| viewed_cookie_policy | The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data. |
| Analytics | |
| _ga_* | Google Analytics sets this cookie to store and count page views. |
| _ga | Google Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors. |
7.4. How can I control the cookie preferences ?
You can manage your cookies preferences by clicking on the “Settings” button and enabling or disabling the cookie categories on the popup according to your preferences.
Should you decide to change your preferences later through your browsing session, you can click on the “Manage consent” tab on your screen. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely.
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more out more on how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org.
8. Your duty to inform us of changes
It is important that the personal data the University holds about you is accurate and current. Please keep us informed if the personal data you have provided to us needs to be updated.
9. Your rights as a data subject
Under the GDPR, in certain circumstances, you have the right to:
- withdraw your consent to our processing of your personal data where that is the legal basis for such processing
- access any of your personal data which we hold
- have your personal data which we hold corrected if it is inaccurate
- have any of your personal data which we hold erased
- restrict the ways in which we process your personal data
- object to our processing of your personal data
- receive a copy of any of your personal data which we hold in a structured and commonly used machine-readable format
- in certain cases not be subject to a decision based solely on automated decision making
- lodge a complaint with a supervisory authority.
10. Queries and complaints
If you have any queries or concerns relating to this privacy notice or the way your data is being processed through this website then please contact the University’s Data Protection Officer, Alice Temple.
- Phone: +44 (0) 113 2431751
- Email: dpo@leeds.ac.uk
- Address: University of Leeds, 11.72 EC Stoner Building, Leeds LS2 9JT, UK.
The UK’s regulator for the Data Protection Legislation is the Information Commissioner’s Office (ICO). The University is registered as a Data Controller with the ICO.
Should you be dissatisfied with our handling of your concerns you have the right to complain to a supervisory authority. In the case of the UK this is the Information Commissioner’s Office.
Last updated: 9th of December 2021
